> For the complete documentation index, see [llms.txt](https://helpdesk.getfly.vn/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://helpdesk.getfly.vn/web-version/images-and-media/human-resource-management-hrm/hrm-configuration-setup.md).
# HRM Configuration Setup
To configure the HRM module, navigate to Settings → select System Configuration → then go to Details.
## 1. Employment Contracts
This section allows you to configure various aspects of employment contracts including contract types, duration, working arrangements, and salary grade timelines.
### 1.1 Contract Types
Specify the types of contracts your company uses, such as probationary contracts, official employment contracts, etc.
To add a new contract type:\
Click Add New → Enter the Contract Type Name → Click Add New to save.
### 1.2 Contract Duration
Set up contract durations such as 3 months, 6 months, 3 years, or indefinite contracts.
To add a new contract duration:\
Click Add New → Enter the Duration Name → Click Add New to save.
### 1.3 Working Arrangements
Define employment types such as full-time, part-time, etc.
To add a new working arrangement:\
Click Add New → Enter the Arrangement Name → Click Add New to save.
### 1.4 Salary Grade Timelines
Configure the automatic salary grade increment period (in months). Options include 12, 6, 3 months or leave it as Unspecified if not applicable.
## 2. Policies
Set up company policies and employee entitlements, such as maternity benefits or education incentives.
To add a new policy:\
Click Add New. The form includes the following fields:
(1) Policy Name
(2) Policy Code
(3) Policy Nature
Income: Added to employee income
Deduction: Deducted from salary
(4) Tax Attribute: Indicates whether the policy is taxable or non-taxable
(5) Group Category: Options include Family Deduction / Charity, Humanitarian, Education / No Group
## 3. Personal Income Tax (PIT)
Configure PIT brackets according to government regulations.
To add a new PIT bracket:\
Click Add Row → Enter Bracket Name, Income Range, and Tax Rate (%).
## 4. Social Insurance
Set up social insurance contributions based on state-mandated percentages for both the employer and the employee.
Components include:
HT: Retirement fund
OD-TS: Sickness & Maternity fund
TNLĐ-BNN: Work Accident & Occupational Disease
BHTN: Unemployment insurance
BHYT: Health insurance
## 5. Commission Rates
Configure commission percentages based on the company’s policy. These rates are typically applied to the payment amount received from customers.
## 6. P3 Salary Bonus
Set department-level performance bonuses based on P3 metrics: monthly, quarterly, or semi-annually.
## 7. Family Information
Relationships: Set family relationship types such as child, father, mother, spouse, sister, etc.
Family Background: Set categories like farmer, worker, government employee, etc.
Marital Status: Configure statuses such as single, married, etc.
## 8. Ethnicity
Set up employee ethnicity information (e.g., Kinh, Tay, etc.).
## 9. Religion
Set up religious information (e.g., Buddhism, Christianity, None, etc.).
## 10. Employee Information
Educational Level: Associate degrees, university, vocational, high school, etc.
Skills: Soft skills, languages, computer skills, etc.
Proficiency Level: Excellent, average, good, etc.
Branches: e.g., Hanoi, Ho Chi Minh City
Language Certifications: Level A, B, TOEIC, etc.
Bank Information: Set up employee bank details (e.g., Vietcombank – East Saigon Branch)
## 11. Attendance & Payroll
### 11.1 Attendance Setup
Configure attendance tracking based on GPS or IP address as per Getfly's solution. This information is used to calculate payroll.
* **GPS Tracking:** Based on device GPS with a defined radius around the office location.
* **IP Tracking:** Only allows clock-in when connected to the company's Wi-Fi.
Note:
IP address must be static.
Dynamic IP addresses are not supported for this feature.
### 11.2 Work Shifts
To set up a shift:\
Click Add New, then fill in:
(1) Shift Name (e.g., Full-time or Part-time)
(2) Work Days and Hours (Monday to Sunday, start and end time)\
Example: 08:30–18:00
(3) Work Units per Shift
(4) Wage per Shift
(5) Late Arrival Allowance (minutes)
(6) Early Leave Allowance (minutes)
(7) Description
(8) Attendance Mode:
Strict: Only counts work time if checked in/out exactly at start and end times
Flexible: Counts work time with some flexibility before/after start/end
(9) Applicable Employees: Select employees assigned to the shift
After configuring, click Add New, and activate the shift to enable it for attendance.
### 11.3 Leave Days Configuration
To set up company holidays:\
Go to HRM Configuration → select Attendance & Payroll → choose Leave Setup
Fill in the form:
(1) Leave Name (e.g., National Day Sep 2)
(2) Apply Annually (if recurring every year)
(3) Start and End Date
(4) Overtime Pay Rate (e.g., 200%, 300%) if employees work on that day
(5) Applicable Departments or apply to the entire company
Click Add New to complete.
## 12. Dependent Deduction
Set deduction limits for dependents when calculating personal income tax, in accordance with Resolution 954/2020/UBTVQH14.
## 13. Family Circumstance Deduction
Configure the deduction limit for family circumstances as part of PIT calculations.
## 14. Internal Fund
Set up internal company fund contributions, typically calculated as a percentage of an employee’s base salary.
## 15. Allowances
Childcare Allowance
Attendance Bonus: Reward for employees with no or limited late arrivals
Other Allowances: e.g., distance/travel allowance
## 16. Leave Management
General Settings:
* Monthly Leave Entitlement: Paid leave days per month
* Leave Usage Deadline: Months within which unused leave from the previous year can still be used
Configure:
Employee Leave Days
Leave Types
Maximum Late/Early Leave Sessions (weekly, monthly, quarterly)
## 17. Dependent Relationships
Configure types of relationships for dependents (e.g., spouse, child, parent).
