HRM Configuration Setup

To configure the HRM module, navigate to Settings → select System Configuration → then go to Details.

1. Employment Contracts

This section allows you to configure various aspects of employment contracts including contract types, duration, working arrangements, and salary grade timelines.

1.1 Contract Types

Specify the types of contracts your company uses, such as probationary contracts, official employment contracts, etc.

To add a new contract type: Click Add New → Enter the Contract Type Name → Click Add New to save.

1.2 Contract Duration

Set up contract durations such as 3 months, 6 months, 3 years, or indefinite contracts.

To add a new contract duration: Click Add New → Enter the Duration Name → Click Add New to save.

1.3 Working Arrangements

Define employment types such as full-time, part-time, etc.

To add a new working arrangement: Click Add New → Enter the Arrangement Name → Click Add New to save.

1.4 Salary Grade Timelines

Configure the automatic salary grade increment period (in months). Options include 12, 6, 3 months or leave it as Unspecified if not applicable.

2. Policies

Set up company policies and employee entitlements, such as maternity benefits or education incentives.

To add a new policy: Click Add New. The form includes the following fields:

Policy Name

Policy Code

Policy Nature

Income: Added to employee income

Deduction: Deducted from salary

Tax Attribute: Indicates whether the policy is taxable or non-taxable

Group Category: Options include Family Deduction / Charity, Humanitarian, Education / No Group

3. Personal Income Tax (PIT)

Configure PIT brackets according to government regulations.

To add a new PIT bracket: Click Add Row → Enter Bracket Name, Income Range, and Tax Rate (%).

4. Social Insurance

Set up social insurance contributions based on state-mandated percentages for both the employer and the employee.

Components include:

HT: Retirement fund

OD-TS: Sickness & Maternity fund

TNLĐ-BNN: Work Accident & Occupational Disease

BHTN: Unemployment insurance

BHYT: Health insurance

5. Commission Rates

Configure commission percentages based on the company’s policy. These rates are typically applied to the payment amount received from customers.

6. P3 Salary Bonus

Set department-level performance bonuses based on P3 metrics: monthly, quarterly, or semi-annually.

7. Family Information

Relationships: Set family relationship types such as child, father, mother, spouse, sister, etc.

Family Background: Set categories like farmer, worker, government employee, etc.

Marital Status: Configure statuses such as single, married, etc.

8. Ethnicity

Set up employee ethnicity information (e.g., Kinh, Tay, etc.).

9. Religion

Set up religious information (e.g., Buddhism, Christianity, None, etc.).

10. Employee Information

Educational Level: Associate degrees, university, vocational, high school, etc.

Skills: Soft skills, languages, computer skills, etc.

Proficiency Level: Excellent, average, good, etc.

Branches: e.g., Hanoi, Ho Chi Minh City

Language Certifications: Level A, B, TOEIC, etc.

Bank Information: Set up employee bank details (e.g., Vietcombank – East Saigon Branch)

11. Attendance & Payroll

11.1 Attendance Setup

Configure attendance tracking based on GPS or IP address as per Getfly's solution. This information is used to calculate payroll.

GPS Tracking: Based on device GPS with a defined radius around the office location.

IP Tracking: Only allows clock-in when connected to the company's Wi-Fi.

Note:

IP address must be static.

Dynamic IP addresses are not supported for this feature.

11.2 Work Shifts

To set up a shift: Click Add New, then fill in:

Shift Name (e.g., Full-time or Part-time)

Work Days and Hours (Monday to Sunday, start and end time) Example: 08:30–18:00

Work Units per Shift

Wage per Shift

Late Arrival Allowance (minutes)

Early Leave Allowance (minutes)

Description

Attendance Mode:

Strict: Only counts work time if checked in/out exactly at start and end times

Flexible: Counts work time with some flexibility before/after start/end

Applicable Employees: Select employees assigned to the shift

After configuring, click Add New, and activate the shift to enable it for attendance.

11.3 Leave Days Configuration

To set up company holidays: Go to HRM Configuration → select Attendance & Payroll → choose Leave Setup

Fill in the form:

Leave Name (e.g., National Day Sep 2)

Apply Annually (if recurring every year)

Start and End Date

Overtime Pay Rate (e.g., 200%, 300%) if employees work on that day

Applicable Departments or apply to the entire company

Click Add New to complete.

12. Dependent Deduction

Set deduction limits for dependents when calculating personal income tax, in accordance with Resolution 954/2020/UBTVQH14.

13. Family Circumstance Deduction

Configure the deduction limit for family circumstances as part of PIT calculations.

14. Internal Fund

Set up internal company fund contributions, typically calculated as a percentage of an employee’s base salary.

15. Allowances

Childcare Allowance

Attendance Bonus: Reward for employees with no or limited late arrivals

Other Allowances: e.g., distance/travel allowance

16. Leave Management

General Settings:

Monthly Leave Entitlement: Paid leave days per month

Leave Usage Deadline: Months within which unused leave from the previous year can still be used

Configure:

Employee Leave Days

Leave Types

Maximum Late/Early Leave Sessions (weekly, monthly, quarterly)

17. Dependent Relationships

Configure types of relationships for dependents (e.g., spouse, child, parent).