> For the complete documentation index, see [llms.txt](https://helpdesk.getfly.vn/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://helpdesk.getfly.vn/web-version/images-and-media/human-resource-management-hrm/hrm-configuration-setup.md).

# HRM Configuration Setup

To configure the HRM module, navigate to Settings → select System Configuration → then go to Details.

<figure><img src="/files/ltBVmcrGv1dD6KVs1TTD" alt=""><figcaption></figcaption></figure>

## 1. Employment Contracts

This section allows you to configure various aspects of employment contracts including contract types, duration, working arrangements, and salary grade timelines.

<figure><img src="/files/rIBEGXUK5V1aGRc6Od2j" alt=""><figcaption></figcaption></figure>

### 1.1 Contract Types

Specify the types of contracts your company uses, such as probationary contracts, official employment contracts, etc.

To add a new contract type:\
Click Add New → Enter the Contract Type Name → Click Add New to save.

<figure><img src="/files/5ILfwqRrmOi0ACwWAduQ" alt=""><figcaption></figcaption></figure>

### 1.2 Contract Duration

Set up contract durations such as 3 months, 6 months, 3 years, or indefinite contracts.

To add a new contract duration:\
Click Add New → Enter the Duration Name → Click Add New to save.

<figure><img src="/files/EHK944wWd42jFhC3VfrZ" alt=""><figcaption></figcaption></figure>

### 1.3 Working Arrangements

Define employment types such as full-time, part-time, etc.

To add a new working arrangement:\
Click Add New → Enter the Arrangement Name → Click Add New to save.

<figure><img src="/files/ihGm6qp9BkBu1BmtgdBR" alt=""><figcaption></figcaption></figure>

### 1.4 Salary Grade Timelines

Configure the automatic salary grade increment period (in months). Options include 12, 6, 3 months or leave it as Unspecified if not applicable.

<figure><img src="/files/JIs9Uuwq69We46YVrW48" alt=""><figcaption></figcaption></figure>

## 2. Policies

Set up company policies and employee entitlements, such as maternity benefits or education incentives.

To add a new policy:\
Click Add New. The form includes the following fields:

<figure><img src="/files/aSGUpNxswW2FwL7vEexY" alt=""><figcaption></figcaption></figure>

(1) Policy Name

(2) Policy Code

(3) Policy Nature

Income: Added to employee income

Deduction: Deducted from salary

(4) Tax Attribute: Indicates whether the policy is taxable or non-taxable

(5) Group Category: Options include Family Deduction / Charity, Humanitarian, Education / No Group

## 3. Personal Income Tax (PIT)

Configure PIT brackets according to government regulations.

To add a new PIT bracket:\
Click Add Row → Enter Bracket Name, Income Range, and Tax Rate (%).

<figure><img src="/files/Lsfw4U1FkRngq62icHGg" alt=""><figcaption></figcaption></figure>

## 4. Social Insurance

Set up social insurance contributions based on state-mandated percentages for both the employer and the employee.

<figure><img src="/files/GrHf6rnOmnOuLbjuUgj4" alt=""><figcaption></figcaption></figure>

Components include:

HT: Retirement fund

OD-TS: Sickness & Maternity fund

TNLĐ-BNN: Work Accident & Occupational Disease

BHTN: Unemployment insurance

BHYT: Health insurance

## 5. Commission Rates

Configure commission percentages based on the company’s policy. These rates are typically applied to the payment amount received from customers.

<figure><img src="/files/6E3FJSpsrOCoS8yF3zDN" alt=""><figcaption></figcaption></figure>

## 6. P3 Salary Bonus

Set department-level performance bonuses based on P3 metrics: monthly, quarterly, or semi-annually.

<figure><img src="/files/dkoiPWgBZWNq7DWQUrJ9" alt=""><figcaption></figcaption></figure>

## 7. Family Information

Relationships: Set family relationship types such as child, father, mother, spouse, sister, etc.

Family Background: Set categories like farmer, worker, government employee, etc.

Marital Status: Configure statuses such as single, married, etc.

<figure><img src="/files/W75qA0LhuiIJmvdpbTeN" alt=""><figcaption></figcaption></figure>

## 8. Ethnicity

Set up employee ethnicity information (e.g., Kinh, Tay, etc.).

<figure><img src="/files/l8DjKxRVh2CevdfYtfrb" alt=""><figcaption></figcaption></figure>

## 9. Religion

Set up religious information (e.g., Buddhism, Christianity, None, etc.).

<figure><img src="/files/nZXoZamiFoDscEECv4aR" alt=""><figcaption></figcaption></figure>

## 10. Employee Information

Educational Level: Associate degrees, university, vocational, high school, etc.

Skills: Soft skills, languages, computer skills, etc.

Proficiency Level: Excellent, average, good, etc.

Branches: e.g., Hanoi, Ho Chi Minh City

Language Certifications: Level A, B, TOEIC, etc.

Bank Information: Set up employee bank details (e.g., Vietcombank – East Saigon Branch)

<figure><img src="/files/Hx1PXFbYxpdpI9GOFVF6" alt=""><figcaption></figcaption></figure>

## 11. Attendance & Payroll

### 11.1 Attendance Setup

Configure attendance tracking based on GPS or IP address as per Getfly's solution. This information is used to calculate payroll.

* **GPS Tracking:** Based on device GPS with a defined radius around the office location.

<figure><img src="/files/ihmb8msb5R6hS4pxalrO" alt=""><figcaption></figcaption></figure>

* **IP Tracking:** Only allows clock-in when connected to the company's Wi-Fi.

<figure><img src="/files/J2V6wDBvoa8SB9xWoXfH" alt=""><figcaption></figcaption></figure>

Note:

IP address must be static.

Dynamic IP addresses are not supported for this feature.

### 11.2 Work Shifts

<figure><img src="/files/C8nOsHzpDPz8PV8CokpA" alt=""><figcaption></figcaption></figure>

To set up a shift:\
Click Add New, then fill in:

<figure><img src="/files/csGwBspdi1xrOEg9Mb8R" alt=""><figcaption></figcaption></figure>

(1) Shift Name (e.g., Full-time or Part-time)

(2) Work Days and Hours (Monday to Sunday, start and end time)\
Example: 08:30–18:00

(3) Work Units per Shift

(4) Wage per Shift

(5) Late Arrival Allowance (minutes)

(6) Early Leave Allowance (minutes)

(7) Description

(8) Attendance Mode:

Strict: Only counts work time if checked in/out exactly at start and end times

Flexible: Counts work time with some flexibility before/after start/end

(9) Applicable Employees: Select employees assigned to the shift

After configuring, click Add New, and activate the shift to enable it for attendance.

<figure><img src="/files/CFTKZuhHyXVKV1NTPTeR" alt=""><figcaption></figcaption></figure>

### 11.3 Leave Days Configuration

To set up company holidays:\
Go to HRM Configuration → select Attendance & Payroll → choose Leave Setup

Fill in the form:

<figure><img src="/files/8ZR1h9Xdu6vNQ3Xk2fKg" alt=""><figcaption></figcaption></figure>

(1) Leave Name (e.g., National Day Sep 2)

(2) Apply Annually (if recurring every year)

(3) Start and End Date

(4) Overtime Pay Rate (e.g., 200%, 300%) if employees work on that day

(5) Applicable Departments or apply to the entire company

Click Add New to complete.

## 12. Dependent Deduction

Set deduction limits for dependents when calculating personal income tax, in accordance with Resolution 954/2020/UBTVQH14.

<figure><img src="/files/YQhmhXPypWQU4kwoInaV" alt=""><figcaption></figcaption></figure>

## 13. Family Circumstance Deduction

Configure the deduction limit for family circumstances as part of PIT calculations.

<figure><img src="/files/Zq4rAkGmGVduMwsJ7o0l" alt=""><figcaption></figcaption></figure>

## 14. Internal Fund

Set up internal company fund contributions, typically calculated as a percentage of an employee’s base salary.

<figure><img src="/files/0ooUdyEma8G0bXAr7myT" alt=""><figcaption></figcaption></figure>

## 15. Allowances

<figure><img src="/files/NobgsX3N2ismKrO4TtMt" alt=""><figcaption></figcaption></figure>

Childcare Allowance

Attendance Bonus: Reward for employees with no or limited late arrivals

Other Allowances: e.g., distance/travel allowance

## 16. Leave Management

<figure><img src="/files/PLN5s8CqCOlw3SBRglO7" alt=""><figcaption></figcaption></figure>

General Settings:

* Monthly Leave Entitlement: Paid leave days per month
* Leave Usage Deadline: Months within which unused leave from the previous year can still be used

Configure:

Employee Leave Days

Leave Types

Maximum Late/Early Leave Sessions (weekly, monthly, quarterly)

## 17. Dependent Relationships

Configure types of relationships for dependents (e.g., spouse, child, parent).

<figure><img src="/files/FMGqtjxNUIl69luNZAuT" alt=""><figcaption></figcaption></figure>


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