Creating and Managing Employee Profiles

1. Creating an Employee Profile

The HR department is responsible for updating and completing the personnel profiles of all employees.

Basic information such as full name, phone number, department, and position is automatically synced from the User Management section initially configured by the system admin. (See detailed instructions [here]).

Only active employees will be displayed in the Employee Profiles section.

To add or update employee profile details, go to the HRM module → select Employees → click Edit Information.

The employee profile screen includes the following sections:

1.1 Personal Information

In this section, you can complete personal details for the employee, including:

Personal Details: Full name, date of birth, gender, address, marital status

Job Information: Department, position, title, job description

Contact Information: Emergency or secondary contact details

1.2 Employment Contract

To create a contract for an employee, click Add New Contract and fill in the following fields:

(1) Contract Details Contract Name: Enter the appropriate contract name

Contract Type: Probationary or official

Contract Code

Contract Duration

Creation Date: Auto-filled with the actual date of entry

Effective Date and Expiration Date of the contract

(2) Employee and Representative Information Employee Information: Assigned department and employee name

Representative Information: Typically from the Board of Directors with representative's name

(3) Salary & Allowances Employment Type: Full-time or Part-time

Family Deduction Amount

Salary Rate: E.g., 100% for official, 85% for probationary

Salary Grade: Select the grade level applicable to the position

Salary Scale: Choose the corresponding salary scale

Base Salary: Automatically retrieved from the selected salary scale

(4) Allowances Select applicable allowance types previously configured in system settings.

(5) File Upload Upload relevant attachments, such as a scanned copy of the signed contract.

Click Add New to complete the contract creation.