> For the complete documentation index, see [llms.txt](https://helpdesk.getfly.vn/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://helpdesk.getfly.vn/app/user-guide/warehouse.md).

# Warehouse

## 1. Benefits of the Warehouse Module on Getfly App

Centralized management of stock movements (imports, exports, and stock levels) on the Getfly App.

Detailed, continuously updated Warehouse reports.

Strict Warehouse approval processes that minimize the risk of product loss.

Staff can easily search for product quantities in stock, saving time and effort without needing to consult accounting or warehouse staff.

## 2. Managing Warehouse

The Warehouse Management screen displays a list of warehouses that you have permission to view (either as the warehouse manager or a related staff member), including active and deleted warehouses.

<figure><img src="/files/qP3C3era9zemgqRatdEo" alt=""><figcaption></figcaption></figure>

## 3. Stock In

### 3.1 Stock In List

To view the stock-in records, navigate to Warehouse -> Stock In. The system will display a list of stock-in records that you have access to (if you are related to that warehouse).

<figure><img src="/files/ecdAa8vggO4HSSDGEvm5" alt=""><figcaption></figcaption></figure>

The Stock In Record will show the following details:

Record Status: Pending approval, Stocked In

Warehouse Name

Requester

Stock In Date

Stock In Code

### 3.2 Stock In Record Details

The details of the stock-in record will include:

* **Stock In Date**
* **Record Status**
* **Stock In Code**
* **Warehouse Location**
* **Description**
* **Products Received**
* **Exchange Tab:** Shows the exchange history for the record. You can add comments, tag names, and attach files.
*

```
<figure><img src="/files/dxdSd2jgi0mrI4m8eNRO" alt=""><figcaption></figcaption></figure>
```

If the record is in Pending Approval status, the warehouse manager can either Approve or Reject the record.

<figure><img src="/files/ckyXG7cDawpTtCSWJ7qW" alt=""><figcaption></figcaption></figure>

### 3.3 Searching Stock In Records

You can easily search for stock-in records using the following filters:

<figure><img src="/files/wcmpgc7EmeJGZjTUjmyD" alt=""><figcaption></figcaption></figure>

* **By Record Code**
* **By Record Status:** Pending In, Stocked In, All
* **By Warehouse:** Search by warehouse
* **Accounting:** Filter by records that are or are not accounted for
* **Stock In Date**

## 4. Stock Out

### 4.1 Stock Out List

To view the stock-out records, navigate to Warehouse -> Stock Out. The system will display a list of stock-out records that you have access to (if you are related to that warehouse).

<figure><img src="/files/jlJrlXNlQvm3Z6ibLF9B" alt=""><figcaption></figcaption></figure>

The Stock Out Record will show the following details:

* **Record Status:** Pending approval, Stocked Out
* **Warehouse Name**
* **Requester**
* **Stock Out Date**
* **Stock Out Code**

### 4.2 Stock Out Record Details

4.2. Stock Out Record Details The details of the stock-out record will include:

<figure><img src="/files/PQf5DWlDSg2XmyONkdfH" alt=""><figcaption></figcaption></figure>

* **Stock Out Date**
* **Record Status**
* **Stock Out Code**
* **Warehouse Location**
* **Description**
* **Products Exported**
* **Exchange Tab:** Shows the exchange history for the record. You can add comments, tag names, and attach files.

If the record is in Pending Approval status, the warehouse manager can either Approve or Reject the record.

<figure><img src="/files/Zz3Y3zU8kfSRQZ8w0NdT" alt=""><figcaption></figcaption></figure>

### 4.3 Searching Stock Out Records

You can easily search for stock-out records using the following filters:

<figure><img src="/files/FjUOUI5OH3eskQGzWPB7" alt=""><figcaption></figcaption></figure>

* **By Record Code**
* **By Record Status:** Pending Out, Stocked Out, All
* **By Warehouse:** Search by warehouse
* **Accounting:** Filter by records that are or are not accounted for
* **Stock Out Date**

## 5. Stock Transfer

### 5.1 Stock Transfer List

To view stock transfer records, navigate to Warehouse -> Stock Transfer. The system will display a list of stock transfer records that you have access to.

<figure><img src="/files/hXS2MdSQk8q4F1Ks1gwG" alt=""><figcaption></figcaption></figure>

The Stock Transfer Record will show the following details:

* **Record Status:** Pending Out, Stocked In, Stocked Out, Pending In
* **From Warehouse and To Warehouse**
* **Transfer Code**
* **Creator**
* **Creation Date**
* **Request Date**

### 5.2 Stock Transfer Record Details

The details of the stock transfer record will include:

* **Record Status**
* **From Warehouse and To Warehouse**
* **Transfer Date**
* **Transfer Code**
* **Description**
* **Products Transferred**
* **Exchange Tab**: Shows the exchange history for the record. You can add comments, tag names, and attach files.

<figure><img src="/files/lGbKPLuczYBdPrVQA3Nc" alt=""><figcaption></figcaption></figure>

If the record is in Pending Approval status, the warehouse manager at the source warehouse can either Approve or Reject the transfer. If the record is in Stocked Out and Pending In status, the warehouse manager at the destination warehouse can approve or reject it.

<figure><img src="/files/XXgoc7mBhidSFv6Ge0EU" alt=""><figcaption></figcaption></figure>

### 5.3 Searching Stock Transfer Records

You can easily search for stock transfer records using the following filters:

<figure><img src="/files/nNtUOdOuT14v4TZjNAyB" alt=""><figcaption></figcaption></figure>

* **By Transfer Code**
* **By Record Status:** Pending Approval, Stocked Out, Stocked In, All
* **Accounting:** Filter by records that are or are not accounted for
* **Transfer Date**

## 6. Stock Balance

To check the stock balance for a specific warehouse, select the warehouse first.

<figure><img src="/files/D0v8vT6M3USaCXg32yYn" alt=""><figcaption></figcaption></figure>

After selecting the warehouse, the system will display the list of products in the warehouse along with their actual stock levels and available stock.

<figure><img src="/files/lhbggHYch9gSNVcmhsaF" alt=""><figcaption></figcaption></figure>

**Note:** You will only be able to view the stock balance for warehouses where you are the warehouse manager or a related staff member.

## 7. Stock Audit

The system shows all stock audit records that have been created, including the following details:

* **Audit Record Code**
* **Audit Warehouse**
* **Audit Date**
* **Record Status**

<figure><img src="/files/gWnfWStd6oGQXDoIu2IF" alt=""><figcaption></figcaption></figure>

* **Stock Audit Record Details:** Provides detailed information on each product audited, including the total quantity, good quantity, sample quantity, and damaged quantity. You can also exchange information related to the audit with relevant personnel.
*

```
<figure><img src="/files/IzGyx736QKowR3PNz0nc" alt=""><figcaption></figcaption></figure>
```

## 8. Warehouse Card

The Warehouse Card report shows the changes in stock quantities over a specified period.

To view the IWarehouse Card report, you first need to select the warehouse and the time period you want to view.

<figure><img src="/files/LVX2lGeOeLuDG9ohPjwS" alt=""><figcaption></figcaption></figure>

The report includes:

* **Product**
* **Beginning Stock**
* **Stock In During Period**
* **Stock Out During Period**
* **Ending Stock**

<figure><img src="/files/KCIMgKmckUZM7f5kGsKK" alt=""><figcaption></figcaption></figure>

## 9. Stock Movement Report

The Stock Movement Report is similar to the Warehouse Card, but with an additional Value column, so you can track the value of the products.

<figure><img src="/files/AWHFDiJEOxJ6gUPKDEsF" alt=""><figcaption></figcaption></figure>

To view the Stock Movement Report, select the warehouse and time period you want to analyze.

<figure><img src="/files/uljTh8Y36MF3Y9wu1sWt" alt=""><figcaption></figcaption></figure>

Once confirmed, the system will display the report showing the stock movements along with the product values.


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