Warehouse
1. Benefits of the Warehouse Module on Getfly App
Centralized management of stock movements (imports, exports, and stock levels) on the Getfly App.
Detailed, continuously updated Warehouse reports.
Strict Warehouse approval processes that minimize the risk of product loss.
Staff can easily search for product quantities in stock, saving time and effort without needing to consult accounting or warehouse staff.
2. Managing Warehouse
The Warehouse Management screen displays a list of warehouses that you have permission to view (either as the warehouse manager or a related staff member), including active and deleted warehouses.
3. Stock In
3.1 Stock In List
To view the stock-in records, navigate to Warehouse -> Stock In. The system will display a list of stock-in records that you have access to (if you are related to that warehouse).
The Stock In Record will show the following details:
Record Status: Pending approval, Stocked In
Warehouse Name
Requester
Stock In Date
Stock In Code
3.2 Stock In Record Details
The details of the stock-in record will include:
Stock In Date
Record Status
Stock In Code
Warehouse Location
Description
Products Received
Exchange Tab: Shows the exchange history for the record. You can add comments, tag names, and attach files.
If the record is in Pending Approval status, the warehouse manager can either Approve or Reject the record.
3.3 Searching Stock In Records
You can easily search for stock-in records using the following filters:
By Record Code
By Record Status: Pending In, Stocked In, All
By Warehouse: Search by warehouse
Accounting: Filter by records that are or are not accounted for
Stock In Date
4. Stock Out
4.1 Stock Out List
To view the stock-out records, navigate to Warehouse -> Stock Out. The system will display a list of stock-out records that you have access to (if you are related to that warehouse).
The Stock Out Record will show the following details:
Record Status: Pending approval, Stocked Out
Warehouse Name
Requester
Stock Out Date
Stock Out Code
4.2 Stock Out Record Details
4.2. Stock Out Record Details The details of the stock-out record will include:
Stock Out Date
Record Status
Stock Out Code
Warehouse Location
Description
Products Exported
Exchange Tab: Shows the exchange history for the record. You can add comments, tag names, and attach files.
If the record is in Pending Approval status, the warehouse manager can either Approve or Reject the record.
4.3 Searching Stock Out Records
You can easily search for stock-out records using the following filters:
By Record Code
By Record Status: Pending Out, Stocked Out, All
By Warehouse: Search by warehouse
Accounting: Filter by records that are or are not accounted for
Stock Out Date
5. Stock Transfer
5.1 Stock Transfer List
To view stock transfer records, navigate to Warehouse -> Stock Transfer. The system will display a list of stock transfer records that you have access to.
The Stock Transfer Record will show the following details:
Record Status: Pending Out, Stocked In, Stocked Out, Pending In
From Warehouse and To Warehouse
Transfer Code
Creator
Creation Date
Request Date
5.2 Stock Transfer Record Details
The details of the stock transfer record will include:
Record Status
From Warehouse and To Warehouse
Transfer Date
Transfer Code
Description
Products Transferred
Exchange Tab: Shows the exchange history for the record. You can add comments, tag names, and attach files.
If the record is in Pending Approval status, the warehouse manager at the source warehouse can either Approve or Reject the transfer. If the record is in Stocked Out and Pending In status, the warehouse manager at the destination warehouse can approve or reject it.
5.3 Searching Stock Transfer Records
You can easily search for stock transfer records using the following filters:
By Transfer Code
By Record Status: Pending Approval, Stocked Out, Stocked In, All
Accounting: Filter by records that are or are not accounted for
Transfer Date
6. Stock Balance
To check the stock balance for a specific warehouse, select the warehouse first.
After selecting the warehouse, the system will display the list of products in the warehouse along with their actual stock levels and available stock.
Note: You will only be able to view the stock balance for warehouses where you are the warehouse manager or a related staff member.
7. Stock Audit
The system shows all stock audit records that have been created, including the following details:
Audit Record Code
Audit Warehouse
Audit Date
Record Status
Stock Audit Record Details: Provides detailed information on each product audited, including the total quantity, good quantity, sample quantity, and damaged quantity. You can also exchange information related to the audit with relevant personnel.
8. Warehouse Card
The Warehouse Card report shows the changes in stock quantities over a specified period.
To view the IWarehouse Card report, you first need to select the warehouse and the time period you want to view.
The report includes:
Product
Beginning Stock
Stock In During Period
Stock Out During Period
Ending Stock
9. Stock Movement Report
The Stock Movement Report is similar to the Warehouse Card, but with an additional Value column, so you can track the value of the products.
To view the Stock Movement Report, select the warehouse and time period you want to analyze.
Once confirmed, the system will display the report showing the stock movements along with the product values.
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